OVERVIEW

Position

Executive Assistant

Job Code

Reports to

Executive Director / Director

Direct Reports

N/A

Role Purpose

• Independently manages and oversees the activities of the Director/Executive. 
• Acts as a primary point of contact for both internal and external constituencies on all matters pertaining to the office of the Director/Executive.

KEY ACCOUNTABILITIES & ACTIVITIES

Key Responsibilities

• Serves as the primary point of initial contact on any matter directed to the Director/Executive; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
• Receives, screens, evaluates, and determines appropriate response to all written correspondence received and independently formulates and disseminates written responses and appropriate.
• Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments. 
• Ensures that there is a continuity of administrative support to the Director/Executive’s direct reports and manages their leaves ensuring adequate coverage at all times.
• Manages special programs for the Directors/Executives, some of which may have NEOM-wide impact.
• Coordinates and/or assists with establishing or recommending budget allocations for the office of the Director/Executive and reviews revised and final budgets.
• Reviews and approves transactions, as assigned, and advises the Director/Executive on appropriate disposition; provides key coordination and consultation with regards to the recruitment of key executives, as appropriate.
• Provides assistance in the understanding and interpretation of NEOM policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Oversees the planning and coordination of key special events for the Director/Executive.

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge Skills and Experience

• Minimum of five (5) years of recent and relevant office management experience (with references) OR recent college graduate with an emphasis in business administration or related field along with ability to successfully complete/pass job-related assessments.
• Ability to work with limited supervision
• Analytical skills to understand and apply research and statistics in report writing and decision-making
• Organizational skills to manage records and data, and meet deadlines
• Advanced computer skills and experience with specific software and web-based systems, such as those used for personnel management, report writing and project management

Qualifications

• Bachelor’s degree in business administration or other related field.