The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Manage the CISO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming emails, calls, and correspondence.
• Prepare, edit, and distribute reports, presentations, and other documents.
• Maintain confidentiality of all sensitive information.
• Organize and coordinate cybersecurity team meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation and dissemination of meeting materials.
• Schedule and coordinate external meetings with clients, vendors, and partners.
• Maintain accurate and up-to-date records of all cybersecurity-related documentation, including policies, procedures, and compliance records.
• Organize and manage electronic and paper filing systems.
• Support the CISO in managing cybersecurity projects, including tracking progress, deadlines, and deliverables.
• Assist in the coordination and execution of cybersecurity training and awareness programs.
• Monitor and track the cybersecurity department’s budget and expenses.
• Prepare expense reports and assist with budget planning.
• Order and maintain office supplies for the cybersecurity department.
• Ensure the cybersecurity office area is organized and equipped.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Experience: Minimum of 3-5 years of experience in an administrative role, preferably supporting senior executives in a corporate environment.

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.

Familiarity with cybersecurity terminology and concepts is a plus.