JOB DETAILS

DIVISION: Operations

TEAM: Human Resources Officer – Maternity Cover
LOCATION: Amman, Mafraq & Zaatari

CONTRACT TYPE: Fixed Term – Maternity Cover
GRADE: National D2

JOB FAMILY: Human Resource

SALARY: 16,198 - 21,908

HOURS: 40 hours per week

FLEXIBLE WORKING: We believe flexible working is key to building the Oxfam of the future, so we’re open to
talking through the type of flexible arrangements which might work for you.
TEAM PURPOSE: To provide a professional, business focused organisational development and human
resource management service, delivering a proactive and solutions-based approach for resolving issues
and ensuring that staff are effectively resourced, managed and developed to deliver organisational
strategy.
JOB PURPOSE: To provide human resources support to Oxfam Jordan Country office working in Amman and
Mafraq governorate.
POST HOLDER REPORTS TO: HR Manager
JOBS REPORTING TO THIS POST: None
BUDGET RESPONSIBILITY: None

DIMENSIONS OF THE ROLE:
• Supervise/monitor resources within defined boundaries or a specialist area, which may
include people, assets and/or budgets.
• Provide support and advice to managers on areas of work covered in their remit.
• Provide support for and implements operational plans to agreed standards.
• Assist with the development of solutions to diverse and complex problems and
develops solutions to more routine problems.
• Apply information received in a variety of formats primarily from internal sources.
• Flexibility to anticipate and resolve challenges within the operational context.
• Impact of this role is significant within the department and could have some impact
division(s)-wide.

KEY RESPONSIBILITIES
HR support to the hosted staff in Jordan and in the Host Community
• Provide technical HR support to the hosted staff in Jordan and host community with regards to
(recruitment, updating policies & procedures, leaves management, social security as needed)
• Participate in the interviews for the staff under the focal point officer level, when needed.
• Provide HR trainings and capacity building to HC Oxfam staff, in coordination with the Country HR
Manager.
• Verify HR related tools that are used by the hosted staff and help in developing them where needed.
• Visit the host community and Zaatari camp on a regular basis to provide any HR related support.
General Tasks & Responsibilities
• Ensure that the monthly payroll is done on timely and accurately, in coordination with HR department
in Amman office.
• Prepare a list of Oxfam employees to be listed on social security at the beginning of the year.
• Staff enrollment in social security and maintaining staff records updated on a timely manner
(additions and deletions).
• Acting as a focal point for Oxfam account on social security regarding work incidents and any other
communications with the social security department.
• Assist the recruitment manager in recruitment processes including placing adverts, long listing,
interviewing, organizing tests, maintaining the recruitment database for Jordan, proper filing of
recruitment records and taking up references.
• Monitor and advise management on changes in Oxfam HR policies, procedures, systems, processes.
• Monitor and support the implementation of HR policies and procedures within the programme and
report non-adherence to the HPM.
• To set up and monitor induction for all staff ensuring that meetings are arranged, and that feedback
is obtained. Ensure the induction pack is always up to date.
• Ensure that terms and conditions for all staff fall within established Oxfam GB policy.
• Ensure that all new staff are issued with Oxfam ID cards.
• Ensure staff’s records, HR information and online database are always up to date.
• Print out monthly pay slips and distribute them among staff and make sure they are all signed and
filed properly.
• Keep track of leavers and make sure the database is up to date and shared with the Senior HR Officer
monthly.
• Organize and follow up on the submission and completion of timesheets to the Finance Department.
• Monitor staff absence and follow up with staff and managers on regularly planning their leaves
• Enter medical claims in the PeopleSoft software on a regular basis;
• Ensure soft and hard copy of staff personal files and medical claims are always updated and properly
filed.
• Liaise with medical providers ensuring a high quality of service is offered.
• Organize/file HR files (old & new) in a systematic order.
• Scan all HR documents and create a clear organized system that facilitates the flow of work.
• Ensure that personal files for all staff are complete and up-to-date;
Other
• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of
gender justice and women's rights (click here).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health
and wellbeing principles.
Most importantly, every individual at Oxfam needs to be able to:
• Live our values of INCLUSION, ACCOUNTABILITY and EMPOWERMENT (read more about these here).
• Ensure you commit to our ORGANISATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

Experience, Knowledge & Competencies
Essentials
• Generalist HR experience minimum of 2 years in non - governmental organizations, and good
knowledge of recruitment procedures.
• Atleast a degree in a subject related to Human Resources.
• Advise and inspire confidence using professional/ specialist knowledge.
• Confidentiality, tact, diplomacy and good interpersonal skills.
• Initiative to take responsibility and work with minimal supervision.
• Budgeting and numerical skills /Attention to detail.
• Skills in computer applications (MS office/GOLD).
• Ability to work as a member of a diverse team.
• Understanding of gender, cultural sensitivity and principles of equal opportunity.
• Has a strong customer orientation and focuses on customer needs and satisfaction
Desirable
• Experience in working with Incentive based volunteers is preferrable.
• Overcomes challenges, despite hurdles, and resolves challenges consistent with Oxfam's values
and ways of working.
• Ability to gather and analyze critical information for reporting and designing systems.
• Ability to support staff from a distance.
• Good networking skills.
• Able to use available technology appropriate to own role.
• Proactively shares own know-how with other colleagues.
• Develops job knowledge and expertise through continual professional development.
Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening
checks (which can include counterterrorism, safeguarding and criminal records checks). You can find out what
this means here.

TO APPLY : 

https://jobs.oxfam.org.uk/vacancy/human-resources-officer--maternity-cover-int10384/20995/description/