Secretary

Job Summary

We are looking for a professional, organized, and detail-oriented Secretary to provide administrative support to management and ensure the smooth daily operation of the office. The ideal candidate should have excellent communication skills, strong organizational abilities, and proficiency in Microsoft Office applications.

Key Responsibilities

• Manage daily administrative tasks and provide secretarial support to management.
• Handle incoming calls, emails, and correspondence professionally.
• Schedule meetings, manage calendars, and coordinate appointments.
• Prepare, format, and maintain documents, reports, letters, and presentations.
• Organize and maintain physical and electronic filing systems.
• Coordinate meetings, prepare agendas, and record meeting minutes when required.
• Welcome visitors and assist with inquiries in a professional manner.
• Monitor office supplies and coordinate with relevant departments for replenishment.
• Maintain confidentiality of company information and documents.
• Coordinate with internal departments and external parties to ensure effective communication.
• Perform other administrative duties as assigned by management.

Qualifications and Requirements

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• Previous experience as a Secretary, Administrative Assistant, or in a similar role is preferred.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Professional attitude with excellent interpersonal skills.
• High attention to detail and the ability to work independently.
• Ability to handle confidential information with discretion.
• Good command of English; Arabic is an advantage.

Preferred Skills

• Professional telephone and email etiquette.
• Document preparation and record management.
• Meeting and calendar coordination.
• Strong problem-solving and follow-up skills.
• Ability to work under pressure and meet deadlines.

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