ROLE OVERVIEW: We are seeking a highly organised and proactive Vendor Platform, Tender & Opportunity Coordinator to manage our pipeline of public and private sector procurement opportunities across Saudi Arabia and the wider region. The role will be responsible for identifying relevant opportunities, monitoring procurement portals, coordinating bid submissions, maintaining supplier registrations, and ensuring all tender activities are delivered accurately and on time. This is a critical business development support role, enabling our team to focus on developing winning solutions while ensuring no commercial opportunity is missed. This position is ideal for someone who enjoys bringing structure to complex processes and takes pride in delivering high-quality work under tight deadlines. The successful candidate will play a central role in helping the business identify and secure new opportunities across Saudi Arabia's rapidly growing public and private sectors.

Opportunity Management

• Monitor procurement portals and supplier platforms daily for new opportunities.
• Identify relevant RFIs, EOIs, RFQs and RFPs aligned to the company's services.
• Produce concise opportunity summaries, including scope, deadlines, eligibility requirements and recommendations.
• Maintain an up-to-date pipeline of all active opportunities.

Procurement Portal Administration

• Manage supplier registrations and company profiles across procurement platforms, including:
• Etimad
• Aramco
• NEOM
• ROSHN
• Diriyah Company
• Qiddiya
• Red Sea Global
• Mushama (PIF Portfolio Company platform)
• Other public and private sector procurement platforms

Responsibilities include:

• Maintaining company information
• Updating certifications and licences
• Managing user access
• Renewing registrations
• Tracking portal compliance requirements

Bid Coordination

• Coordinate the end-to-end submission process by:
• Downloading and organising tender documentation
• Creating submission plans and timelines
• Coordinating inputs from internal teams
• Tracking clarification deadlines
• Preparing submission checklists
• Managing document formatting and quality assurance
• Uploading submissions through procurement portals
• Confirming successful submission

Document Management

• Maintain a central library of company information, including:
• Company profile
• Corporate presentations
• CVs
• Project credentials
• Commercial Registration
• VAT Certificate
• ZATCA documentation
• ISO certifications
• Policies and compliance documents
• Ensure all information remains current and readily available for tender submissions.

Reporting

• Produce regular reports covering:
• New opportunities identified
• Active bids
• Submission deadlines
• Bid outcomes
• Win/loss statistics
• Upcoming renewals
• Portal registration status

Desired Candidate Profile

• Experience supporting tenders, proposals or procurement activities.
• Excellent organisational and project coordination skills.
• Strong attention to detail.
• Ability to manage multiple deadlines simultaneously.
• Excellent written English & Arabic.
• Advanced Microsoft Office skills.
• Experience working with procurement portals or supplier registration platforms.
• Experience using Etimad or major Saudi procurement platforms.
• Experience with SAP Ariba, Oracle, Coupa or Jaggaer.
• Experience supporting consulting, marketing, events or professional services businesses.
• Highly organised
• Self-motivated
• Process-driven
• Proactive
• Strong communicator
• Calm under pressure
• Detail-oriented
• Collaborative
• Curious and commercially aware