Job description

JOB PURPOSE / OBJECTIVE:

To ensure the effective administration of contracts throughout all phases of the awarded Rig/Ship MRO projects, including pre-award, execution, and close-out by managing contractual obligations, variations, claims, and risk; ensuring compliance with project scope and schedule; supporting project commercial optimization; and acting as a central link between project teams, clients, subcontractors, and key internal stakeholders to secure IMI’s legal and financial interests.

KEY ACCOUNTABILITIES:

• Ensure all contract administration activities are carried out in compliance with IMI policies, systems, and procedures.

• Prepare, draft, and review contract documents including contract outlines commercial letters, and ensure clear communication of contractual obligations to the project team.

• Manage project invoicing by preparing final invoice packages (draft and final) with appropriate supporting documentation and coordinate approvals with the Project Controls Manager and Project managers.

• Maintain organized folders with all relevant records—consultant invoices, expenses, monthly billing as per Function protocols.

• Draft and review all project correspondence related to contractual compliance, entitlements, and risk, including notifications, meeting minutes, and formal letters.

• Ensure clear understanding and tracking of all contractual schedule requirements, such as milestone deadlines, progress metrics, and completion guarantees.

• Develop and maintain a detailed Issues Log to track and communicate the status of all commercial or contractual issues impacting the project.

• Ensure deep understanding of compensation terms to support revenue protection and profit maximization on changes, claims, and variations.

• Monitor project meeting outcomes to ensure IMI commitments align strictly with contractual obligations and that all assigned actions are closed in a timely manner.

• Track and manage all warranty notifications and coordinate with Subject Matter Experts (SMEs) to resolve warranty claims efficiently.

• Work closely with project teams to identify and act on changes to scope, schedule, or execution strategy that may trigger contractual notices or entitlement.

• Support risk management efforts by assessing and documenting commercial and contractual risks, participating in pre-award risk reviews, and recommending mitigation strategies.

• Advise and assist in the preparation of variation orders and claims, ensuring supporting documentation and strategies are complete, accurate, and timely.

• Monitor project cost and schedule performance to identify trends, delays, overruns, and commercial opportunities, escalating concerns to the Project Controls – GM General Manager and Vice President (VP).

• Collaborate in the development of estimates and rate build-ups to confirm alignment with project scope, contract conditions, and financial strategy.

• Ensure full understanding of all governing agreements like prime contracts, JV agreements, subcontracts, major POs and their obligations.

• Contribute to incorporating best practices in contract management into execution plans and project proposals

QUALIFICATIONS & EXPERIENCE:

Education

• Bachelor’s degree Qualified (or equivalent).

• Background in engineering preferable (but not essential).

Experience

• More than 9 - 12 years’ experience in relevant industry performing the contract specialist role.

• Offshore or Onshore project fabrication/construction experience (Rig / Ship Building / MRO / Oil & Gas Plants).

Preferred candidate

Years of experience

No experience required

Degree

Bachelor's degree / higher diploma