Job Description

Roles & Responsibilities

The Executive Assistant provides high-level executive support that is essential to the leadership and daily operation of Faena The Red Sea. Acting as a trusted partner to the General Manager, the role ensures executive priorities, communications, and workflows are managed with precision, discretion, and purpose, enabling strong strategic focus across the destination.

Serving as a central point of coordination between hotel leadership, ownership, regional teams, and external stakeholders, the Executive Assistant supports seamless execution and alignment while upholding Faena s standards of excellence, creativity, and professionalism.

Key Responsibilities:

• Act as the primary right hand to the General Manager, managing calendars, correspondence, priorities, and follow-ups with absolute precision
• Curate and oversee complex schedules including meetings, travel, site visits, and VIP engagements
• Serve as gatekeeper and time steward, ensuring focus on strategic priorities
• Represent the General Manager in internal and external communications with professionalism and brand alignment
• Liaise seamlessly with hotel leadership, ownership, regional teams, corporate offices, and external partners
• Prepare executive-level reports, presentations, briefings, and confidential correspondence
• Maintain meticulous records, contracts, and sensitive documentation with the highest level of discretion
• Coordinate and execute leadership meetings, forums, inspections, and special events
• Track action items, KPIs, and strategic initiatives across departments
• Support operational reviews, audits, and follow-up actions
• Act as a key point of contact in the GM s absence for VIP guests and high-profile stakeholders
• Assist with budget tracking and expense reporting in collaboration with Finance
• Support special projects, brand initiatives, and leadership engagement activities

Desired Candidate Profile

3 5 years experience as a Personal or Executive Assistant supporting senior leadership, ideally within luxury hospitality or a complex operational environment

• Diploma or Bachelor s degree in Business Administration, Hospitality Management, or a related field
• Proven ability to manage executive calendars, communications, and priorities with discretion and accuracy
• Strong written and verbal communication skills; fluent in English
• Highly organized, detail-oriented, and comfortable working in a fast-paced executive setting
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Professional, confident, and discreet when engaging with senior leaders, ownership, and external stakeholders
• Proactive, adaptable, and calm under pressure