Job description

SDEC is one of the leading equipment distributors and custom industrial equipment solution provider. SDEC has a dynamic portfolio of products which is determined by the needs of our customers. SDEC culture is characterized by high customer orientation with a long-term view of relationships. We are inviting applications from candidates who have experience working as Admin Assistant.

• Office & Document Support: Prepare, format, and review letters, reports, memos, and routine business documentation with high accuracy.
• Data Entry & Records Management: Maintain and update electronic filing systems, databases, and digital records ensuring strict confidentiality.
• Communication & Correspondence: Screen incoming calls, route emails, distribute incoming mail, and handle general inquiries in a professional manner.
• Calendar & Schedule Coordination: Assist in scheduling meetings, reserving conference rooms, and sending calendar invites for internal and external stakeholders.
• Visitor & Guest Coordination: Welcoming visitors, coordinating security passes, and providing basic guidance upon arrival.
• Supply & Inventory Control: Monitor office stationery and supply levels; place replenishment orders as needed.
• Event & Logistics Assistance: Support the planning and execution of internal workshops, team events, and training sessions.

• Internal: Frequent collaboration with department managers, administrative peers, HR, IT support, and internal cross-functional teams.
• External: Professional interactions with vendors, office suppliers, visitors, and external clients/service providers.

• Adhere to follow all company Quality, Health, Safety, And Environmental (QHSE) policies, procedures, and legal requirements.
• Promptly identify and report unsafe conditions, incidents, and near misses to the appropriate supervisor or QHSE team.
• Properly use, maintain, and store personal protective equipment (PPE) and safety tools as required by the job.
• Attend and actively participate in mandatory Safety inductions, HSE trainings, safety meetings, emergency drills and root cause investigations.
• Follow established emergency response procedures, including evacuation plans, fire response, and first aid if trained.
• Follow protocols to minimize environmental impact, including proper waste disposal and reporting spills or leaks.
• Provide suggestions to enhance Quality, Health, Safety and Environmental procedures and take responsibility and initiatives for continual improvement

• Diploma or Bachelor’s degree in Business Administration, Office Management, Literature, or any relevant discipline (or equivalent practical experience).

• Experience: Minimum 1–3 years of experience in an administrative, clerical, customer service, or front-office support role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace. Familiarity with assistive technologies (e.g., screen readers, speech-to-text software, adaptive keyboards) where applicable.
• Core Skills: Strong written and verbal communication skills. Fast and accurate typing, data entry, and record-keeping ability. Strong time management and multi-tasking skills.

• Attention to Detail: Meticulous approach to documentation, calendar management, and record accuracy.
• Adaptability & Resilience: Comfortable working in a dynamic team environment and eager to learn new systems and tools.
• Collaborative Mindset: Maintains positive relationships with colleagues and approaches daily tasks with a helpful attitude.
• Integrity & Discretion: Handles confidential company and employee information with utmost care.
• Proactivity: Takes initiative on routine tasks and seeks solutions when facing everyday office challenges.

Preferred candidate

Years of experience

No experience required

Degree

Bachelor's degree / higher diploma