JOB OVERVIEW

The Purchasing Supervisor is responsible for overseeing day-to-day purchasing activities to ensure the timely and cost-effective procurement of goods and services. The role supports the Purchasing Manager by supervising purchase orders, coordinating with suppliers, and ensuring compliance with company procurement policies. It also involves monitoring inventory needs, resolving supply issues, and ensuring that all purchases meet quality, budget, and delivery requirements to support smooth business operations.

DUTIES AND RESPONSIBILITIES

• Supervise daily purchasing activities and ensure smooth procurement operations
• Assist in sourcing suppliers and obtaining competitive quotations
• Review and process purchase requisitions and purchase orders accurately
• Ensure purchases comply with company policies, budgets, and approval procedures
• Coordinate with suppliers to confirm pricing, availability, and delivery schedules
• Monitor order status and follow up to ensure timely delivery of goods and services
• Resolve issues related to delayed deliveries, incorrect items, or quality concerns
• Maintain updated records of purchases, contracts, and supplier information
• Support inventory control by coordinating with stores/warehouse teams
• Assist in evaluating supplier performance and maintaining vendor relationships
• Ensure proper documentation for all procurement transactions
• Work closely with finance and operations departments on purchasing needs
• Monitor stock levels and report shortages or excess inventory
• Assist in cost control and identifying savings opportunities
• Prepare purchasing reports and updates for management review
• Ensure compliance with procurement policies and internal controls
• Support audits by providing required purchasing documentation
• Train and guide junior purchasing staff when needed

Qualifications

• Diploma or Bachelor s degree in Supply Chain Management, Business Administration, Finance, or related field
• 2 5 years of experience in purchasing, procurement, or supply chain operations
• Good understanding of procurement processes, vendor management, and inventory control
• Experience working with ERP systems such as SAP, Oracle NetSuite, or similar platforms
• Proficiency in Microsoft Excel for reporting and data tracking

Additional Information

SKILLS

• Strong organizational and coordination skills
• Attention to detail and accuracy in documentation
• Good negotiation and communication abilities
• Ability to manage multiple purchase requests and deadlines
• Problem-solving and issue resolution skills
• Knowledge of supplier management and procurement procedures
• Cost awareness and budget control understanding
• Teamwork and supervisory skills
• Ability to follow policies and ensure compliance
• Time management and prioritization skills
• Strong analytical and reporting abilities
• Ability to work under pressure in a fast-paced environment

Desired Candidate Profile

Diploma or Bachelor s degree in Supply Chain Management, Business Administration, Finance, or related field

2 5 years of experience in purchasing, procurement, or supply chain operations

Good understanding of procurement processes, vendor management, and inventory control

Experience working with ERP systems such as SAP, Oracle NetSuite, or similar platforms

Proficiency in Microsoft Excel for reporting and data tracking