Job Description

Vacancy: Data Entry Operator (1 vacant position)

Position status:         Full time 

Location:                   Ad Dahi District, Hodeida Governorate

Contract duration:    1-year contract with a probation period 

Main Purpose

Carry out all activities related to entry of medical data into the mission database, according to MSF protocols and maintaining confidentiality, in order to have reliable and up to date information.

Accountabilities

• Enter medical data (e.g. patient data, dates of visit, content of prescription, viral load, etc.) in mission’s database on a regular basis and according to MSF protocols. 
• Participate in compilation of data both from MSF structures and from collaborating health facilities. 
• Participate in the search for missing data. 
• Update files of existing patients and make any corrections needed. 
• Make regular back-ups of all data processed. 
• Look after all equipment provided and keep recording area clean and tidy, giving special importance to all patient files. 
• Report any issue concerning data management to superior. 
• Elaborate statistical reports when required by the medical team. 
• Ensure, promote, and maintain confidentiality regarding all information registered. 

MSF Section/Context Specific Accountabilities

•     Ensure the accuracy and integrity of medical data to facilitate seamless analysis.
•     Provide necessary data collection tools to supported health primary centers under MSF's purview, ensuring proper utilization and adherence to data entry protocols.
•     Collaborate with medical staff to maintain updated patient files, making necessary corrections and updates as required.
•     Collect and synchronize daily files across all MSF service areas including Emergency Room, Inpatient, Nutrition Center, and Primary Health Care Centers.
•     Timely and accurately input aggregated and individual medical data into DHIS2, adhering strictly to MSF protocols and standards.
•     Regularly back up processed data to prevent loss and ensure data security.
•     Manage the medical archive, ensuring proper storage and organization of patient files in accordance with established standards.
•     Report any data management issues promptly to the medical data entry supervisor.
•     Foster a positive team dynamic and collaborate effectively within the organization.
•     Maintain accessibility of medical files for immediate retrieval by the medical team as needed.
•     Work in tandem with the data supervisor to uphold the quality of patient data.
•     Remain flexible to cover for the medical data entry supervisor during periods of absence or as directed by the line manager.