The client is looking to hire a Document Controller for their team at Al Khobar, Saudi Arabia.
Experience : More than five 5 years of experience in a similar role.
Job Description :
The Document Controller is responsible for managing various administrative and logistical tasks, ensuring compliance with SOPs, and administratively supporting the maintenance team in maintaining documents and records.
Job Responsibilities :

Team Support and Coordination :
- Provide support to office assistants and site supervisors as required.- Coordinate with the maintenance team to ensure timely ordering, receiving, and documentation of parts and materials.- Collaborate with other departments, including QHSE and Journey Management Coordinator, to identify non-compliance issues and report suspicious activities.

Safety and Emergency Response :
- Report emergency situations, such as vehicle accidents or breakdowns, immediately to the QHSE Manager and Journey Management Coordinator.- Ensure compliance with safety protocols in coordination with the safety team and relevant stakeholders.

Document and Invoice Management :
- Accurately enter purchase invoices and related data into the company’s database system.- Verify invoice details, ensuring they align with purchase orders and contracts.- Maintain records of invoices, receipts, and other financial documents for audit and reconciliation purposes.

Leave and Schedule Management :
- Forecast driver needs during holidays and special events to prevent disruptions in delivery schedules.- Inform line managers for annual leave approvals and coordinate with HR for sick leave processing.- Ensure records for driver leave requests are properly maintained.

Vendor and Client Relations :
- Communicate effectively with vendors to resolve discrepancies or issues related to invoices or deliveries.- Foster positive communication and relationships with team members, management, vendors, and clients.- Ensure all work is completed within assigned deadlines.