Job description

Job Purpose Statement:

To support the company's government relations activities by ensuring compliance with all governmental regulations, processing employee and company official documentation, coordinating with government authorities, and managing the employee identification card administration process to ensure uninterrupted business operations and regulatory compliance.

Roles & Responsibility

1. Process the renewal, update, and maintenance of all company trade licenses, commercial registrations, government permits, and other official certificates for all legal entities to ensure ongoing compliance.
2. Process the renewal and maintenance of employee-related government documents, including Iqama, work permits, residency permits, re-entry visas, driving licenses, and other required documents.
3. Coordinate and represent the company before government ministries, municipalities, police departments, embassies, and other governmental authorities to process official transactions.
4. Monitor government regulations and communicate updates on new laws, policies, and procedures that may impact company operations.
5. Coordinate the attestation and legalization of employee educational certificates and official documents as required.
6. Support employees in processing dependent visas and provide guidance regarding applicable government procedures and requirements.
7. Coordinate the payment and clearance of company-related traffic violations and maintain accurate records.
8. Maintain accurate records and tracking logs for all government transactions, licenses, permits, and employee documents. Perform other job-related duties as assigned.
9. Coordinate with the Talent Acquisition team by providing updates on visa processing, work permit issuance, and onboarding documentation for new employees.
10. Ensure all employee government documentation is completed prior to onboarding and employment commencement.
11. Respond to employee inquiries regarding government procedures and documentation requirements.
12. Issue employee identification cards based on approved HR requests and ensured timely delivery.
13. Maintain complete and accurate records of all government transactions, licenses, permits, employee documents, and ID card activities.
14. Ensure all activities comply with company policies, Saudi government regulations, and applicable legal requirements.
15. Prepare periodic reports and documentation related to government relations and employee documentation activities.
16. Deactivate employee identification cards upon receipt of approved separation or deactivation requests from HR.
17. Generate periodic reports covering ID card issuance, replacement, deactivation, and related activities.
18. Maintain sufficient inventory of ID card materials, consumables, and printing supplies.
19. Coordinate preventive maintenance and troubleshooting for ID card printers and related equipment.
20. Maintain ID card management systems, software, and user access requirements.
21. Ensure the secure disposal of expired, damaged, or returned ID cards in accordance with company security procedures.
22. Maintain access control requirements related to employee identification cards in coordination with relevant stakeholders.

Preferred candidate

Years of experience

2+ years

Degree

Bachelor's degree / higher diploma