Job description

We're looking for a highly organized Executive Assistant to support our leadership team. You'll manage calendars and travel, coordinate meetings, prepare documents and presentations, handle confidential communications, and keep day-to-day operations running smoothly.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings across time zones.
• Coordinate domestic and international travel, itineraries, and accommodation.
• Prepare agendas, take minutes, and follow up on action items.
• Draft, proofread, and handle confidential correspondence and documents.
• Prepare presentations, reports, and expense claims.
• Screen calls, emails, and requests, prioritizing and redirecting as needed.
• Organize meetings, events, and board sessions end to end.
• Maintain organized digital and physical filing systems.
• Anticipate executives' needs and resolve issues proactively.
• Act as the point of contact between executives and internal/external stakeholders.

Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication in Arabic and English.
• Strong organizational and time-management skills with keen attention to detail.
• Proven ability to handle confidential information with discretion.
• Based in or able to relocate to Riyadh for on-site work.

Skills

English Language

Microsoft Office

Time Management

Communication

Calendar Management

Confidentiality

Problem Solving

Multitasking