Enterprise Travel & Meetings Coordinator

AH group - السعودية - Jeddah

Position Title : Enterprise Travel & Meetings Coordinator, Saudi Arabia

Reports to : ET&M Saudi Lead

POSITION SUMMARY

Position is responsible for the management of the local market events in scope of ET&M (Internal colleagues meetings, external attendee engagements, congresses). This includes management of the event logistics, ensuring the F2F & Virtual event compliance, cost savings measurement, tracking and reporting, attendee management, client & vendor interactions.

POSITION RESPONSIBILITIES

  • End-to-end management of ET&M activities (including compliance, logistics, payments, reporting, etc.). This includes internal/external meetings, speaker programs and congress support as appropriate for the local market practice

  • Use data sources to inform stakeholders and manage suppliers: activity levels, spend, issue logs.

  • Responsible for ensuring the accuracy and management of reports

  • Support creative solutions to meetings which may include virtual and other cost-effective options

  • Ensures compliance processes and global policies are followed at the local market level

  • Responsible for managing local suppliers

  • Follow up on local metrics and cost savings

TECHNICAL SKILLS REQUIREMENTS (that the ideal candidate would have).

Indicate the technical skills required and/or preferred, as applicable.

  • Proven capabilities for meetings management with a knowledge of the pharmaceutical industry and compliance.

  • Demonstrated ability to understand business and customer needs

  • strong project management and organization skills

  • the ability to handle multiple tasks simultaneously

  • can respond to tight timelines as well as the capability to interact with all levels of the organization in a professional manner

  • Excellent Relationship management skills

  • Demonstrated judgment and the ability to prioritize work

  • Strong communication and influence skills.

  • Demonstrated initiative and creativity

  • Experience/ability to work in a matrix structure

  • Ability to manage multiple stakeholder

  • Knowledge of local market vendors/hotels/venues

  • Ability to manage vendors to ensure all logistics of a meeting are flawlessly executed

  • Flexible to adapt to changing business needs

  • Knowledge of the Event Management industry, ideally in a Pharmaceutical environment

  • Experienced in supplier negotiations

  • Able to demonstrate experience in customer relationship management

  • Analytical and project management skills

  • Proven ability to facilitate open discussion and debate among key stakeholders and build internal and external relationships through partnering, anticipating needs, fulfilling expectations

  • Strong interpersonal skills are required, as well as excellent verbal communication and presentation skills

  • Able to work at all levels of the organization

  • Excellent language skills, English is a must

PHYSICAL POSITION REQUIREMENTS

Note the physical conditions in which work will be performed, if applicable to the position. Examples: Lifting, sitting, standing, walking, ability to travel, drive, unusual attendance requirements, weekend work or travel requirements, etc.

EDUCATION AND EXPERIENCE

Indicate the formal education, certification or license required and/or preferred. Include the minimum number of years of relevant experience required for the position (where legally permissible).

+2-3 years of pharma experience; BA/BS required

#LI-PFE

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

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تاريخ النشر: 12 ربيع الأول 1443 - ١٨ أكتوبر ٢٠٢١
الناشر: Company Website
تاريخ النشر: 12 ربيع الأول 1443 - ١٨ أكتوبر ٢٠٢١
الناشر: Company Website