About the Client

A company operating in the real estate development sector, seeking to attract top talent to support executive management and enhance the efficiency of corporate follow-up and coordination.

Job Role

The CEO Office Manager is responsible for managing and organizing the office operations, tracking the implementation of priority decisions, directives, and initiatives, and coordinating between the CEO and department heads to ensure timely completion, high-quality outputs, and the achievement of corporate goals, with strict commitment to information confidentiality.

Key Duties and Responsibilities

• Managing the CEO's schedule, meetings, and appointments according to priorities.
• Reviewing, classifying, and prioritizing incoming correspondence and transactions.
• Preparing files, memos, presentations, and executive reports.
• Following up on the CEO's decisions and directives with relevant departments, monitoring completion rates, and submitting necessary reports.
• Preparing and updating the decisions and assignments log, specifying responsibilities and target execution dates.
• Organizing executive meetings, preparing agendas and meeting minutes, and following up on their outcomes.
• Coordinating with department heads on joint topics and completing required studies and recommendations.
• Tracking strategic initiatives and priorities, compiling performance indicators, and preparing executive summaries.
• Organizing and archiving executive documents and correspondence, maintaining the confidentiality of information and decisions.

Requirements

• Bachelor's degree in Business Administration, Public Administration, Executive Management, or a related field.
• 5 to 10 years of experience in executive office management, high-level administrative coordination, or project management and corporate follow-up.
• Direct experience dealing with CEOs or senior leadership is preferred.
• Previous experience in the real estate sector is an added advantage.
• Proficiency in Arabic and English.
• Proficiency in Microsoft Office, especially Excel and PowerPoint, as well as task, meeting, and report management systems.
• Strong skills in organization, priority management, executive reporting, follow-up, and coordination with leadership.
• Commitment to confidentiality, reliability, proactivity, and the ability to handle sensitive topics.