About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact.
The Program / Department
The Mercy Corps Finance Department is responsible for all financial functions in Amman, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
The Position
Working in the Finance Department under the direction of the Sub-grants Compliance and Capacity Building Coordinator, the Grants Compliance Officer (GC Officer) is responsible for the granting process to ensure compliance with the terms and conditions of the grant manual and Subaward Financial Management Policy (SFMP). The Grants Compliance Officer is also responsible for tracking grants and grantee requirements and for maintaining all grant files.
Essential Responsibilities
Sub-Grant Financial Management:
• Facilitate the partnership/sub-granting processes in accordance with the MC subgrants manual.
• Coordinate meetings and briefing sessions for any requests for application (RFA) that will be advertised.
• Review requests for application (RFA) and work closely with the technical team to finalize application templates and packages before advertisement.
• Maintain and update RFA trackers and other trackers in addition to maintaining an organized database of grant opportunities, applications, deadlines, and outcomes.
• Draft grants selection memo (GSM) and obtain required approvals/signatures.
• Conduct sub-grantee pre-award assessments and recommend modifications to the sub-grant agreement and monitoring plan to lessen financial and compliance risks.

• Coordinate and follow up with both technical and sub-grants teams to finalize budget review and Scope of Work (SOW).
• Draft sub-award agreements according to Mercy Corps and donor’s regulations and policies.
• Submit the agreement draft packages to HQ and follow up till the agreement is finalized.
• Track sub-award time lead tracker (Gantt chart) and create tools for following up on pending tasks with the involved teams.
• Ensure that grant master files are always up-to-date and ready for audit.
• Follow up on the potential subgrantees compliance issues, audits, and document resolutions.
• Maintain and document the grant process in addition to the required documents in accordance with the sub-awards management policy and grants manual.
• Be familiar with the field finance manual, procurement manual, and any additional MC Jordan policies.
• Identify vulnerability and risk within current sub-grants and proactively develop corrective actions.
• Be knowledgeable and abide by Mercy Corps’ financial sub-awards policies and procedures and donor regulations.
• Work closely with the Finance department to facilitate grant projections, disbursement, and reporting.

Administrative
• Follow up with sub-grant implementation and maintain regular communications with partners to ensure compliance with programmatic objectives, financial obligations, and reporting requirements according to the grant agreement.
• Assist in the development of the overall partnership/sub-grant capacity-building strategy.
• Review and contribute to the development of project work plans, budgets, and reports.
• Develop, maintain, and regularly update the sub-grant tracking sheet, and provide analysis to inform program management.
• Take the lead in coordinating and conducting meetings with potential partners/ grantees.
• Update a database of partners including subgrantees and consultants in coordination with Program Managers.
• Coordinate, facilitate, and conduct evaluation meetings with the applications review committee members.
• Document the lessons learned and required adaptation for the next RFA.
• Participate in grant visits and provide guidance on program contractual requirements.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.
• Other duties as assigned.
Supervisory Responsibility:N/A 

Accountability

Reports Directly To: Subgrant Compliance and Capacity Building Coordinator
Works Directly with Project Lead, Coordinators, Manager, COP, DCOP Ops, DCOP program, and Field Finance staff if any.

Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, and other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.

Minimum Qualification & Transferable Skills
● Bachelor's degree in finance, accounting, or a related business field.
● Four or more years of finance experience, including budgeting and grant management or compliance, and auditing.
● Knowledge of due diligence and grant processes.
● Advanced computer skills in MS Office programs, particularly Excel and Access.
● Strong analytical skills with a solid understanding of financial and compliance and auditing.
● Good understanding of major international donor rules and non-profit accounting.
● Excellent verbal and written English skills.
● Experience in USAID regulation is a plus.
● Ability to work under own initiative or as a part of a team.
Success Factors
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of grants, finance, and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively track granting phases and compliance as well as to provide support and training for subgrantee personnel is critical. The Grant Compliance Officer must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites.

Competencies
• Detail-oriented
• Communication skills
• Ability to work independently.
• Planning and Prioritization Skills
• Problem-solving
• Time management skills

• Adaptability
• Analytical thinking
• Team Player.
• Follow-up skills
Living Conditions / Environmental Conditions
The position is based in Amman, Jordan or other Middle East Mercy Corps locations and it requires up to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the
basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.