Job Purpose :

Supervising all Accounts Payable related activities that include but not limited to posting all related entries, processing invoices and payment vouchers and generating all payables related reports.

Job Accountabilities:Reviews all vendor invoices prior bookkeeping to ensure compliance with local tax laws and internal control measures.Resolves any accounting inconsistencies upon balances or reconciliations, and refer to manager, Accounts Payable in abnormal cases.Assists in end-of-month closing activities by maintaining lists of Accounts Payable transactions as well as the general ledger entries.Ensures expense reports are coded properly while preparing them and approving vouchers for payment.Follows up on suppliers and vendors administering related accounts payments and reconciliations.Verifies all Accounts Payable transactions in financial reports.Coordinates with internal and external auditors participating in end of period audit by providing documents and materials.Reviews all invoices details with PO (date, supplier’s name, tax ID…etc), confirms items are approved by quality assurance and records transactions on used system (ERP).Reviews payment cheques / transfers to ensure that they are supported by proper documentation.Answers inquiries from different departments, employees, and outside vendors regarding accounts payable and related matters.Makes sure that invoices are properly allocated to their correct GLS. Matches invoices with purchase orders, where applicable, purchase order requisitions.Records all expense entries and ensures high accuracy postings.Supervises the team to Settle petty cash expenses by recording relevant entries and verifies vs all supporting documents.Prepares and provides all tax inspection requirements.Avoids receiving and Audit or Management letters in own area of responsibility.Ensure compliance with all Finance Policies, Processes & SOPsPro-actively makes suggestions for improvements in procedures/savings.Generates weekly reports from system showing due cheques.Prepares accrual expenses and prepaid expenses and prepayment accounts.Handles the accurate preparation of relevant account payables reports on daily, monthly, quarterly, and annual basis, ensuring they are done in a timely manner.Issues AP aging report, accrual expenses report, prepaid expenses reports and suppliers’ pre-payment reports on monthly basis.Prepares withholding tax report on quarterly basis (prepared for the previous quarter and must be submitted the following month)Prepares all necessary end of month and end of year report.Performs any other tasks requested from Manager, Accounts Payable and/or Finance Director.